Why You Need Third-Party 365 Backup Solutions for Your Microsoft Data

Why You Need Third-Party 365 Backup Solutions for Your Microsoft Data

There is still little doubt that many organizations worldwide embrace Microsoft O365 backup solutions. Microsoft 365 today has hundreds of millions of commercial users and has several benefits from using it. Although there are options in Office 365 for recovering your data, they are not enough to secure your data in every situation.

Office 365 offers a natural data protection tool using replication, retention policies, versions, and recycling bins, but the new data management requires more. And this indicates that data security is a matter for the people who depend on it. Consequently, it is high time to consider backing up your M365 package with third-party O365 backup solutions to avoid data loss or theft.

Users without a third-party solution risk data loss after data are moved out of the Recycle Bin while storing backups in the Office 365 infrastructure. Restore data is a backup process provided by established Office 365 backup vendors.

6 vital reasons to implement third-party backup for Microsoft Office 365

The cloud has radically transformed how we work, especially SaaS offerings like Microsoft 365. So, here are the top 6 reasons you need a third-party backup partner for critical Office 365 data.

1. Microsoft does not fully protect the data

You should choose a third-party service to back up your Microsoft 365 data because Microsoft only protects your data to some degree. Indeed, the company ensures its physical data centers sufficiently and shields them from on-site or remote intrusions. Nonetheless, when it comes to protecting customer data from human error or location-level recovery, it will not help you that much.

Provides only substantial protection to mitigate several risks that may harm your data. Also, Microsoft does not back up your data as much as you think it does. Recently, Microsoft also introduced versions of the M365, which means that it continues to save versions of your document while you operate on it.

It can safeguard you from most user errors and will not help you find the correct version among the 500 different versions, which can be a problem. Additionally, malware can also impact your file and modify it several times so that your original file will not be saved in any of your versions. It would cause significant data loss and is an important reason you should consider backing up your data.

What’s more, since hundreds of versions are created for a single document, it takes up a lot of space on your disk, and most administrators may be tempted to exclude it. Microsoft Teams backup should also be included as well as Exchange Online and SharePoint Online manage backups. And only by adding cloud services with just a few clicks away from a reliable backup of lost data.

Office 365 backup provided by third-party O365 backup solutions can aid with the data encryption as well. Hence, automated backup can store data and can help recover files permanently deleted by user accounts.

2. Accidental deletion

Based on our industry experience and running backup data services, accidentally deleting files or email accounts for most recovery requests to IT teams. When users accidentally delete files in Microsoft 365, you have 30 days to correct their error. Unfortunately, the error can be detected until that window of opportunity passes. Using one of the third-party Microsoft O365 backup solutions gives you more control over deleted files and a longer recovery window.

3. Security threats

There are internal and external security threats. That being said, not all file deletions are random. Employees who leave or only those who are angry can delete critical data without stubbornness. While it is still a common concern, the good news is that malicious incidents account for only about 20% of all insider threats.

Phishing remains a significant threat to your organization and its data. A well-targeted campaign is still relatively easy to track an employee disclosing credentials. Once logged in, criminals can steal or damage whatever they want.

4. Cost-effective scale

It will be challenging for you to find someone who will say: “I have no plans to grow; I don’t need it since I like to be exactly where we are today.” Scalability is a minimum necessity when examining for backup and data recuperation. Look for an appropriate third-party Office backup recovery solution that allows you to seamlessly add users, gain scale to protect five bytes of data, and offer unlimited storage and retention with the service.

5. Commonality and expandability

No one wants to have distinct and inconsistent solutions for backup and restore desktops, basic infrastructure, and cloud backup solutions like Microsoft 365. Look for O365 backup solutions that provide automated backups of Microsoft 365 with a joint code base and single glass management interfaces for maximum compatibility through their SaaS-based backup and recovery solutions.

6. Third-party Office 365 backup solutions grant quick accessibility

When it comes to cloud-based O365 backup solutions, such as Microsoft 365, you can work with your team members and employees on a single project or file, even when sitting in different parts of the world. For example, you can use Microsoft SharePoint to upload a document that anyone can edit in real-time.

Yet, this ease of access makes Microsoft 365 vulnerable because the more you allow people to edit sensitive documents, the riskier it can be to protect those files. Consequently, you must back up your data through a third-party service. Even if the file is deleted accidentally or intentionally, you will not have to rely on Microsoft to restore it.

The benefits of a third-party backup solution for Office 365:

With all Microsoft 365 data threats, a third-party backup solution is required to provide flexible data protection. It will help you consider a few benefits before implementing a solid backup strategy that ensures your Office 365 data security and recovery.

Granular Recovery

Instead of trying to recover large batches of data, state-of-the-art backup solutions can help you quickly locate individual emails, files, and folders to restore them to their original location or another site.

Flexible, incremental backup

Make faster backups and discard your product network by making additional backups. New data blocks or data that have changed since the last backup are saved, reducing the required storage space.

Comprehensive, intuitive, and scalable solution

Priority is an easy-to-use and straightforward interface that allows you to perform all data protection activities efficiently anytime and anywhere. Also, it would be beneficial to include a solution that backs up your virtual, physical, and cloud environments, not just Office 365 data.

User access control

Prevent unauthorized access to your sensitive data by role-based access control (RBAC). Grant permissions, limit privileges and review users to reduce unwanted access to Microsoft 365 backups.

Long-term data retention

Microsoft 365’s limited long-term data retention feature helps businesses meet compliance requirements.

Automation and planning

Reduce manual effort with advanced scheduling options that help you automate workflows.


Using a backup solution can protect your organization from data loss and data damage, whether the data is corrupted by internal staff or external threats. A third-party backup solution can make full backups of the company’s Office 365 data, protecting even information that the company may no longer need.

When combined with backup policies, backup technology used by the O365 backup solutions can protect data from almost any threat and makes it easier for the organization to recover its data as needed, protect against cyber security threats, and avoid severe problems in regulatory compliance.

By Safar Ali

Safar Ali is an Entrepreneur, Marketer, and writer. He has been writing for more than three years. And his pieces have appeared on some of the high-authority sites, including HubSpot, Mashable, Business.com, Business Insider, TechCrunch, Makeuseof, CNET, and many more.

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